How to search our CV Database

Candidate search

This is your main search bar which lets you run searches within just a few clicks. You can search by:

  • Keyword
  • Current location (Postcode, partial postcode, city, town, county, region, country)
  • Desired location
  • How active the candidate is (when they last applied for a job or updated their profile or CV)
Candidate search


  1. Use either keyword or Boolean searches. The box uses advanced auto-suggest as you type, helping you find job titles within the database.
  2. Search via 'Smart Search' (auto suggest synonym search), or by 'Exact Match' (only see candidates that completely match your search). Decide if your chosen keywords should appear only in job titles, or anywhere in a candidate’s profile.
  3. Search by current location and refine by radius (up to within 80 miles) or by the travel time between the jobseeker and the job. Alternatively, search by desired location.
  4. Customise your search using the 'Show advanced search' drop down.

How to search

The 'keywords' box is the simplest way to find the right person for your role. You can use either Google-style keyword searches or Boolean search operators.

Here’s your guide to both:

Option 1: Keyword searching

Our CV Database uses smart in-built technology called StepMATCHTM. Just like Google, it uses sophisticated algorithms to translate words and phrases into intuitive searches. Just type in the job titles you’re looking for and StepMATCH will do the rest.

If you use " ", then StepMATCHTM won’t search for similar words and will just look for the exact phrase inside the quotation marks.

Alternatively, if you want StepMATCHTM to look for synonyms in the current and desired job title, you can construct with (sales executive) AND business development. This will look for synonyms of sales executive (e.g. sales executive trainee, sales engineer, sales negotiator etc.).

To determine what is the most relevant to your search on StepMATCHTM, we will look at the candidate’s profile to determine which would be the best match.

Option 2: Boolean searching

Boolean search is a way of limiting, broadening or defining a search. These can be words like AND, OR, or punctuation like (). There’s no limit to how many of these you can combine in a single search, and the full list of options are:

"" Quotation marks""

Search for a specific phrase. For example: "Project Manager" finds candidates who have used that particular phrase.

If you change your search to 'Exact Match' this will automatically insert quotation marks to your whole search stream.


Find profiles that include multiple words or phrases. For example: accounts AND payroll. A candidate mentioning only one of these words won’t be listed.


Find profiles that include one or more words or phrases. For example: accounts OR payroll OR finance. Candidates only need to mention one of these to appear in your results.


Get results that exclude certain words, but not others. For example: Trainer AND NOT personal trainer. In this instance it makes sure you only find certain types of trainer, and avoids irrelevant roles with similar names.

() Brackets

Using brackets is essential if you want to combine lots of different words in a single search. There’s no limit to how many elements you can include, and it doesn’t matter what order your bracketed sections go in. Brackets can be used to override the default Boolean priorities of AND, OR, AND NOT.

(*) Wildcards

You can also use wildcards (*) in your search terms, for example a search for Admin* will return results for Admin, Administrate, Administration or Administrator.

(˜) Tilde

Using Tilde ˜, you can search for keywords in any order within a specified number of words. For example, “Helpdesk, 1st line, Desktop Support” ˜15 will return all results containing “Helpdesk”,“`1st Line”, and “Desktop Support” in any order within 15 words of each other.

Saved searches

If you regularly look for similar candidates, save time by creating a customised saved search (save unlimited searches). Once you start saving searches, you’ll find them in a list on the bottom of your main search screen. Click on a search name to get the latest results from the database. Filter these by ‘last activity’ to pull the most recently active candidates to the top.

  1. Modify your saved search at any time. Make changes, resave the search with new criteria, or give it a new name to create a separate saved search.
  2. Tick the box next to any search you no longer want, and then delete them here.

Candidates by email

Candidates by email

You can be notified by email whenever a new match for one of your saved searches is added to the database (a new candidate has signed up, or someone has updated their profile with more information.) Create a Candidate by Email (CBE) alert from your saved searches. You will be sent one CV per email, and up to 20 every two hours. To set up a CBE, contact your account manager or buy online. Once you’re up and running, this is how it works:

  1. Each saved search will be marked here with either ‘on’ or ‘off’ so you can see at a glance if it’s currently running. To change this setting, click ‘manage’, then use the tick box ‘Receive candidates by email’. Add in email addresses you want the alert to go to, then save your changes.
  2. Specify which email addresses the individual alert will go to. (You can add up to 50 email addresses). You can also switch the alert on or off by using the tick box 'Receive candidates by email'.
  3. You can switch these alerts on and off between as many searches as you like.
You can find a candidate by name by searching within quotes, for example: "Elizabeth Taylor" If you know their Candidate ID, you can nd them by putting the number in quotes, such as:

Advanced search

Advanced search

This section allows you add different options to refine your search, covering everything from current salary range and education, to sectors and languages spoken.

Information can only be refined by the information that the candidate has given us. Start with fewer filters, and you can always add more in later.

Search results

Results Page

This page lists all the candidate profiles that match your search, summarising each person’s current and desired job title, salary, experience, and key skills. You can also view how long it would take the jobseeker to get to the location you have searched by car or public transport. Any words in candidate profiles that match your search will be highlighted in yellow.

This page also gives you all the information available about a particular candidate; including contact details, personal summary and full CV. You can download the CV from here, or forward their details to a colleague.

Ready to go?